Why You Don't Need a Project Management App - You Need a Work Management App
That probably sounds strange coming from a company that makes an app that also handles project management as well.
But we mean it. Project management apps aren’t the end-all, be-all solutions for companies.
Sure, in today’s fast-paced modern workplace, managing tasks, projects, and teams efficiently is critical. Teams are rarely in the same physical space these days, and projects are getting increasingly complex.
For a long time, project management apps were the go-to solution for organizing work for most companies. They seemed to help with digital transformation in a way companies needed…or at least that’s what they told you.
But we’d suggest it’s time to rethink this approach.
Why Not Project Management?
Put simply - not everyone is a project manager or manages projects in the traditional sense. Plus, not all tasks fit neatly into a classic project management framework (even some supercritical project management tasks could be handled better outside of a classic project management framework, but that’s a topic for another day).
So why are you trying to force a solution made for a completely different approach to working on projects? Using a project management app to help other parts of your business is like playing basketball to get you ready to run a marathon. Yeah, it’ll get you in shape, sort of, but a lot of what you’re doing doesn’t transfer or apply.
So What Do I Need?
What most people really need is more of a work management app that encompasses a broader set of tools and functionalities. Something that helps you… manage your work more effectively. Maybe you need to improve team communication or boost interdepartmental collaboration. After all, your work isn’t just managing projects, right?
In this article, let’s explore why a work management app is often a better fit for your organization's needs.
All of Your Work, Not Just Projects
Traditional project management apps excel at…managing projects. But let’s be honest, do simpler tasks really benefit from being forced into a traditional project mold? Or is managing projects that way actually making more work for you?
Day-to-day work - operational activities, interoffice communication, routine maintenance, and ongoing collaborative work often don't align with the project structure. A work management app allows you to manage all types of work, not just projects.
Improved Workplace Communication
Communication is the backbone of any successful team. Particularly these days, with more and more workers turning to hybrid or completely remote work setups.
Some work management apps are designed with communication and chat at the forefront, offering features like chat, discussion boards, and task comments. This encourages seamless workplace communication, breaking down silos and fostering a culture of open exchange of ideas and information.
Effortless File Sharing
Sharing files is a daily necessity. But when you don’t have a centralized solution in place, files can get out of hand quickly. Did I send that in email, from a phone app, or somewhere else? The average worker loses anywhere from 2 to 5 hours of their workweek searching for documents.
A work management app with centralized storage gives employees a secure and user-friendly environment for file sharing. You can easily upload, organize, and share documents, ensuring that the right people have access to the right information when they need it.
Enhanced Security
Data security is a pressing concern for every organization. One leak or breach is all it takes to erode decades of trust you’ve built up over the years. Often, breaches begin at the fringes of your organization. Someone sends a confidential work message through a third-party app on their phone or uses a piece of software that hasn’t been vetted by IT…and then hackers work in from there to compromise the rest of your company.
A robust work management app offers advanced security features, including access controls, encryption, and secure authentication methods. Instead of chatting through the same apps they use to talk with their friends, employees keep work talk within a dedicated work app. Then, your sensitive data remains protected, giving you peace of mind in an era of increasing cyber threats.
Simple Task Management
More work tasks aren’t complicated. But they still need to be overseen and managed. Traditional project management apps can overwhelm users with complex features. It’s sort of like driving an F1 car for your morning commute - overkill!
A work management app simplifies task management, making it intuitive and accessible for everyone. This simplicity encourages broader adoption across different teams, not just those with dedicated project managers.
Software that Fosters Collaboration
Collaboration is at the heart of any successful team. A work management app is designed to facilitate collaboration, whether you're working in the same office or across different time zones. Features like task assignments, commenting, and collaborative document editing promote teamwork and boost productivity.
One of the most significant challenges in implementing any new software in an organization is getting everyone on board. A work management app that can be used by a diverse range of teams within your organization, like marketing, HR, Accounting, and IT, ensures everyone enjoys streamlined work. With everyone using the same piece of software, the chances for inter-departmental collaboration skyrocket!
Ease of Use
Not everyone is a tech expert, nor should they be. A work management app prioritizes ease of use, ensuring that team members of all technical backgrounds can quickly adapt to the platform. This reduces the learning curve and accelerates the integration of the tool into daily workflows.
Work-Life Balance
Thankfully, the days of crunch and damaging work-life balance are coming to an end in most modern business environments. While it might sound weird to have a work management app that helps improve work-life balance, that’s right work management app can not only support employees during work hours but also support rest & privacy outside working hours.
For example, when you’re mixing your work communication with your personal chat apps, messages blend. You’ll receive work messages over the weekend and vice-versa. A dedicated work management app keeps workplace communication for worktime. You can easily set yourself into “Do Not Disturb” mode and not be bothered after work on the app.
In Conclusion
While project management apps have their place (in specific scenarios), most modern workplaces could really benefit from a more flexible and inclusive solution.
Taskworld is a work management app that offers a versatile toolkit that can be tailored to every part of your work, from simple tasks to complex projects. It enhances communication, improves file sharing, bolsters security, simplifies task management, encourages collaboration, and is easy for everyone to use.
Why force a round peg into a square hole? Don't limit your organization's potential by thinking you need to stick to the rigid structures of traditional project management apps.
Embrace the versatility and accessibility of Taskworld to streamline your work processes, foster collaboration, and empower your entire team to work smarter and more efficiently.
